Job Posting – 02/01/2022

Job Title
Grants and Contracts Manager
Organization Name
WestSide Baby
Organization Website
Organization Type
Social Services
How to Apply? Website or Email
Date Posted
Closing Date

Job Description

The Grants and Communications Specialist will play a strategic role in the ongoing growth of the Philanthropy Department at Goodwill by supporting fundraising and relationship-building efforts with key donors, foundations, The Grants and Contracts Manager (GCM) will be responsible for grants administration, compliance within grants, and contract review and management. The GCM will work closely WestSide Baby’s Director of Development, Bookkeeper and manage the contract Grant Writer. The GCM will support the development team, collaborate with the program team, analyze contracts, track expenditures and submit regular invoices and reports. The GCM will use their knowledge of funding institutions (City, State & County), along with a variety of private foundations, to support nuanced and attractive funding proposals while giving adequate attention to compliance matters. 

Job Duties

Grant Cycle Management (40%)

  • Manage administration of the grant cycle from application to closing, coordinating efforts across teams to support grant compliance across all levels.
  • Ensure grants or contracts are well administered and that all stakeholders are informed of relevant funder compliance regulations to support on-track, on-time, and on-budget implementation.
  • Review and refresh internal processes for grants management as needed.

External reporting (30%)

  • Lead the data compilation process for monthly, quarterly and annual reporting requirements in collaboration with relevant staff
  • Manage external reporting to ensure timely delivery of high-quality reports which meet requirements.
  • Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, data entry, reporting calendars, and updating internal documentation and grant management functions.

Ensuring compliance (20%)

  • Ensure compliance with approved program/project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning.
  • Collaborate with program staff for revisions, modifications and budget realignments, approving these and presenting to funders if necessary.
  • Work closely with program staff to ensure annual program budgets fully incorporate funding from restricted funding sources.

Management & Capacity strengthening (10%)

  • Manage contract grant writer and conduct regular check-ins
  • Attend bi-monthly management team meetings
  • Conduct ongoing capacity strengthening of staff in report writing, editing, and critical analysis.
  • Provide capacity building for staff in grants management, spending tracking, and compliance.

Position Requirements

Required Skills/Abilities

  • Experience with public and private funding in a non-profit or funder setting
  • Outstanding organization and project management skills
  • Strong interpersonal skills. Must have a track record of developing and maintaining strong working relationships among diverse groups of stakeholders.
  • Excellent communication skills, both written and verbal.
  • Proven ability to work successfully in a dynamic, collaborative, team-oriented organization
  • Highly motivated, resourceful, and flexible.

Required Education and Experience

  • High school diploma or equivalent.
  • At least two years’ relevant work experience required.

Preferred Experience

  • Experience in a management role is preferred. Key manager competencies include supervisory skills, prioritization, delegation, giving and receiving feedback, and embodying the organizations values and commitment to equity.
  • Familiarity with Seattle, King County and/or WA state public funding landscape
  • Grant writing experience

Salary Range
$58,000-$62,500 annually

To do our best to protect the population we serve, and to provide a safe working environment for our staff, WestSide Baby employees are required to comply per Public Health and CDC guidance with COVID-19 vaccination requirements outlined in our internal policies as a condition of employment.

To Apply

Submit cover letter or video “cover letter” and resume addressed to Carina Schubert, Director of Development, to with “Grants & Contracts Manager” in the subject line. Priority deadline to apply is February 11, 2022.

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