Job Posting – 02/15/2022

Job Title
Grant Writer
Organization Name
National Nordic Museum
Organization Website
Organization Type
How to Apply? Website or Email
Email (
Date Posted
Closing Date

Job Description

The Grant Writer is responsible for all aspects of the Museum’s grant seeking efforts, including identifying and researching prospective funders, developing funding strategies and stewarding foundation relationships. The Grant Writer will craft compelling narrative, engage team members as appropriate in preparing grant requests and reports, oversee the submission process for applications, and comply with all reporting requirements.

Job Duties

• Develop an annual grant-seeking plan that identifies funders, submission deadlines, key funding guidelines, alignment with Museum programs and/or projects, anticipated award amounts, and any conditions—such as required matching funds, etc.
• Identify funders that are well aligned with the Museum’s vision, mission, values, exhibitions, and programs. Conduct donor, agency, and foundation research using external and internal sources; maintain grantor and prospect profiles.
• In collaboration with the Development Manager, Director of Development, and senior staff, develop strategies for specific funders that will lead to competitive and successful submissions.
• Prepare grant requests that are aligned with funders’ guidelines and priorities and that position the Museum and its programs as a leading national and international institution.
• Work closely with Museum staff to ensure that funding opportunities are identified and pursued, submission and report deadlines are met, budget and support materials are accurate, and reports/evaluations are completed as required by funders.
• Oversee reporting for grants received, collaborate with program staff to ensure timelines and deliverables are met, and produce status and final reports as required.
• In collaboration with senior staff, maintain the institution’s comprehensive narrative. Ensure messaging (and all materials submitted) is accurate, current, relevant, and compelling.
• Update CRM records on a consistent basis, including, but not limited to, submission and award detail, address changes, relationships, document uploading, etc.
• Process awards, donations, commitments/pledges, funds received, prepare acknowledgements, and maintain accurate records.
• Code and deposit incoming gifts and grant income or awards.
• Develop and maintain relationships with funders and prospective funders.
• Organize and maintain all hardcopy and electronic grant archives, including applications, supporting materials, budgets, reports and contracts.
• On a monthly basis, perform reconciliations with Finance Department.
• Prepare briefing documents, monthly reports on grant activity, agendas, meeting minutes, reports, and other materials as necessary.
• Develop the grant portion of the Museum’s annual budget; track grant revenues and progress towards achieving goals.
• As a member of the Development team, represent the Museum at community events and meetings; build and maintain strong relationships with staff, trustees, donors, prospects, volunteers, and others.
• Support other development initiatives and special events as assigned.

Position Requirements

Other Skills/Abilities

  • Ability to manage multiple tasks and projects with high energy and strong problem-solving skills.
  • • Ability to effectively work under pressure, use independent judgment and produce a quality work product within tight time constraints.
  • • Ability to follow complex oral and written instructions; interpret and present information effectively.
  • • Excellent communication, effective listening, and interpersonal skills.
  • • Ability to anticipate challenges, take initiative and provide solutions to achieve department and organization objectives.
  • • Ability to work collaboratively with stakeholders across the organization and to engage colleagues where needed in the pursuit of funding and stewardship of funder relationships.
  • • Ability to craft compelling, persuasive, and original narrative.
  • • Ability to develop budgets, track expenses and deliverables.
  • • Must be able to quickly and accurately assess priorities.
  • • Proactive in meeting deadlines.
  • • Highly organized and detail oriented.
  • • Ability to maintain strict confidentiality of extremely sensitive data, records, conversations.
  • • Excellent verbal, writing and editing skills: English usage, spelling, grammar, punctuation, and vocabulary.
  • • Adaptable to changing business situations and environments.

Required Education and Experience

  • • BA or equivalent and 5+ years grant writing in non-profit development.
  • • Occasional weekend and evening work.
  • • Proficient in Microsoft Office including Word, Outlook, Excel, Publisher, Access, and PowerPoint. Experience using fund development software—Salesforce or comparable.
  • • Proficient in PC platform
  • • Valid driver’s license
  • • Ability to lift 20lbs
  • • Ability to be seated/standing for extended periods
  • NOTE: This job description is not intended to be all-inclusive. Employees may perform other duties to meet the ongoing needs of the organization.

Salary Range

To do our best to protect the population we serve, and to provide a safe working environment for our staff, WestSide Baby employees are required to comply per Public Health and CDC guidance with COVID-19 vaccination requirements outlined in our internal policies as a condition of employment.

To Apply

Please submit resume and cover letter to with “Grant Writer Application” in the subject line. Incomplete applications will be not be considered. No phone calls please.

 Positions are open until filled.

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