Job Posting – 03/23/2022

Job Title
Grant Proposal & Report Writer
Organization Name
Wellspring Family Services
Organization Website
Organization Type
Social Services
How to Apply? Website or Email
Date Posted
Closing Date
Until Filled

Job Description

Who We Are:

Our Mission: To end the cycle of family homelessness in our community.

Our Vision: A community in which every child has a safe and stable home.

For 130 years, Wellspring Family Services has worked to end family homelessness by making it easy for families and employees in crisis to access the services they need to regain stability. A non-profit, multi-service agency, Wellspring serves children, youth, and families primarily in King, Pierce and Snohomish Counties.

Wellspring has five primary programs. The Housing Services division provides eviction prevention and rehousing services to vulnerable populations in three counties. The Early Learning Center delivers trauma-informed early childhood education to children, ages 1 to 5, who have experienced homelessness. The Family Store supplies clothing, toiletries, toys, diapers, and baby equipment to low-income families so they can better afford rent and other basic needs. Our Counseling program delivers mental health services to insured individuals through three offices in King County. Our Employee Assistance Program connects employees with the resources they need to address crises, retain housing, and remain employed.

Wellspring Family Services is committed to a diverse and accessible workplace. Everyone is welcome. We strongly encourage applicants from under-represented communities, including BIPOC, non-conforming gender identities & sexual orientation, people with lived experience of homelessness, veterans, immigrants and people with disabilities. To request disability accommodation in the application process, please contact us.

Position Purpose:

The Grant Proposal & Report Writer is responsible for drafting funding proposals and impact reports for a variety of prospective funders (e.g., city, county, and state government bodies, as well as grantmaking foundations) while working collaboratively with contributors and content-experts. This person will also be available for editing and proofreading services in support of the Development Team.

This role is integral to ensuring effective shared work between managers and leaders across Wellspring’s varied programs: Housing Services, Early Learning, Family Store, and the Family Information & Resource Exchange (“FIRE”).  This position therefore requires, in addition to strong writing skills, the ability to coordinate projects according to timelines and workplans while nurturing strong working relationships, transparency, and accountability.

The position supports varied relationship managers for key government and private funding representatives, as well as serve as the primary internal contact for research into government funding opportunities and the potential creation of funding proposals. Additional support may be requested as part of teamwork with the Development Team, but the primary focus will be on writing, editing, and submitting funding proposals and reports.

  • Job Duties

Essential Functions:

  • Write, edit, and proofread content-rich proposals and reports
  • Serve as project coordinator for funding proposals/reports re: government bodies (whether cities, counties, state, or governing agencies) plus, less frequently, foundation grant proposals and reports
  • Collaborate with Development staff and Chief Strategy Officer on systems for maintaining pipelines, timelines, forecasts, templates, and content management
  • Partner with Program Managers, Development Team, Chief Development Officer, and Chief Strategy Officer to manage the segment of the annual funding plan that is specific to government contracts. This includes being part of the Development Relationship Management team as well as preparing for and supporting organizational funding pipeline meetings (monthly)
  • Work in partnership with both the Chief Program Officer and Chief Strategy Officer, review internal requests for potential proposals, as well as screening external funding opportunities (RFPs, NOFAs)
  • Support healthy, team-based processes and systems to determine possible scope, design, and (when awarded) process for moving forward with funding opportunities
  • Work in partnership with Development leadership, including reviewing, summarizing and presenting for consideration prospective funding
  • Meet with Program teams on a regular basis to stay current with programmatic changes, trends, performance, and needs
  • Create work plans with clear proposal submission and reporting timelines. Revise plan as new opportunities are identified
  • Support Chief Strategy Officer and Development Leadership with relationship management as it pertains to funders and maintaining portfolio of funders
  • Support tracking and monitoring performance to reach annual funding goals
  • Ensure contract and reporting compliance for all contracts in partnership with other peers in Data, Accounting, and Program functions
  • Support grants and contracts submission and reporting calendar

Additional Responsibilities:

  • Maintain knowledge of data-privacy rules and policies ensuring agency compliance in relation to grant and funding report activities
  • Maintain and manage relevant statistics and data needed for and by funders
  • Attend industry events at the request of Development Leadership
  • Arrange and/or support site-visits or onsite audits of Wellspring facilities or programs
  • Actively participate in Development and Relationship Manager Team meetings
  • Other duties as assigned
  • Support and act in a manner consistent with Wellspring’s values.
  • Additional tasks and projects may be assigned as needed.
  • Experience/Knowledge/Skills


  • Authentic commitment to the mission of ending the cycle of family homelessness in our community.
  • Three years of grant and/or contract writing experience, preferably in a social services agency, with strong and proven results.
  • Exceptional written and oral communications experience with a high degree of proficiency for grammar and technical writing. Must be able to articulate complex thoughts or Authentic commitment to the mission of ending the cycle of family homelessness in our community.
  • Three years of grant and/or contract writing experience, preferably in a social services agency, with strong and proven results.
  • Exceptional written and oral communications experience with a high degree of proficiency for grammar and technical writing. Must be able to articulate complex thoughts or

Physical and Mental Requirements:

  • Proof of COVID-19 vaccination.
  • Washington State resident at start date.
  • If this employee chooses to work remotely, this position requires a private workspace with reliable internet.
  • This position requires regular and predictable attendance.
  • This position involves expressing or exchanging complex ideas through written and verbal means to convey detailed or important information to clients and co-workers, in person, through virtual mediums, or over the telephone.
  • This position may require a moderate amount of moving around in a standard office environment.
  • The position generally requires the ability to use a computer. Adaptive accommodations may be available as needed.

Please note that employees should expect to perform some tasks that are outside the scope of the job description.

  • Salary Range
  • Supplemental Information

Employee Benefits:

Choice of 3 Medical Plans • 30 days paid time off per year, plus 10 paid employee holidays • Dental • Life • Long-Term Disability • 403b Retirement Plan • Flexible Spending Accounts • Health Savings Account • Employee Assistance Program • Employee Resource Groups • Counseling Session Reimbursement • Diversity, Equity & Inclusion (DEI) Training

As a 501(c)(3) nonprofit organization, Wellspring employees may use their time with us toward their participation in the Public Service Loan Forgiveness Program (PSLF).

This position is currently remote due to COVID-19. It has been identified as a hybrid-optional position which can be performed by combining telecommuting with on-site work in Seattle.

To Apply:

All applicants must submit a cover letter highlighting their suitability for this position, a proposal writing sample (not exceeding 3 pages) and a resume.  Go to: and click on “Career Center”. 

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